Effective Date: 17 June 2025
Version: 1.1
This Privacy Policy explains how we collect, use, store, and protect personal information about you, and outlines your rights to access or update the information we hold. It applies to all potential and existing customers of West Nic Records.
We are fully committed to protecting your personal information and complying with all applicable data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
For the purpose of data protection legislation, the data controller is:
West Nic Records, 32b West Nicolson Street, Edinburgh, EH8 9DD (“we”, “us” or “our”).
1. COLLECTION & USE OF PERSONAL INFORMATION
We may collect personal information from you in a variety of ways, including (but not limited to) when you:
Subscribe to our newsletter
Connect to our in-venue Wi-Fi
Make a booking through our website or in person
Attend events or engage with us on social media
The information we may collect includes:
Your name
Email address
Date of birth (if provided for promotions)
Phone number
Postcode and city
Preferred location (if applicable)
We may use this information to:
Confirm and manage bookings
Provide you with news, offers, events, and promotional updates (only if you have consented to receive them)
Send birthday promotions or event invitations (if applicable)
Improve our services and understand our audience better
You can opt in or out of communications at any time using the unsubscribe link in our emails or by contacting us directly (see Contact section below).
2. THIRD PARTIES
We do not sell or rent your personal information.
We may share your data only with trusted third-party service providers, and strictly for operational purposes such as:
Booking systems
Email platforms (for newsletters or booking confirmations, only if you opted in)
Payment processors (when you make a payment)
IT support services
All third parties are required to keep your data secure and comply with UK GDPR.
We may also disclose your personal information:
Where required by law or court order
To comply with legal obligations or protect our rights, property, or safety (or that of our customers)
3. YOUR DATA RIGHTS
You have the right to:
Request a copy of the personal data we hold about you
Request correction of inaccurate or incomplete data
Request erasure of your data (where legally applicable)
Object to certain types of processing or request restriction of use
Withdraw consent for direct marketing at any time
To exercise these rights, please contact us using the details below.
4. SECURITY OF YOUR INFORMATION
We take data security seriously. Our systems are protected by secure firewalls, and access is restricted to authorised personnel only.
We regularly review the data we hold to ensure it is accurate and up to date. Information no longer required for legitimate business purposes will be securely deleted or anonymised, unless we are required by law to retain it.
5. CONTACTING US
If you have questions about this policy or wish to exercise your data rights, you can contact us:
📧 info@westnicrecords.com
📞 0131 662 1757
📍 West Nic Records, 32b West Nicolson Street, Edinburgh, EH8 9DD, United Kingdom
6. CHANGES TO THIS PRIVACY POLICY
We may update this Privacy Policy from time to time. Any changes will be posted on this page, and where appropriate, we will notify you via email.
Please review this policy regularly to stay informed of how we are protecting your information. By continuing to use our services, you agree to any changes posted.